The Problem

Handling paper is slow, expensive, and inefficient.

• 90% of corporate documentation is currently on paper.
• A typical executive wastes up to three hours per week searching for files - while the clerical staff spends another five hours looking for the same information.
• Each document is copied an estimated 19 times.
• 7.5% of all documents are lost, 3% of the remaining ones are misfiled.
• The labor cost to file a document is $20, finding a misfiled document is $120, and reproducing a lost document is $200 to $250.
• Annual maintenance costs per four-drawer filing cabinet range between $1,500 and $4,000. This includes employee hours required to maintain paper files.
• Each filing cabinet consumers 10 square feet of office space.

The Solution

Create a document management system.

Reduce Expenses - Eliminate the cost of copying, distributing, and overnighting documents. Print, fax, or e-mail documents from image. Share files electronically over your network, through the Web, or on CD.

Fast Retrieval - Find documents quickly, without leaving your desk.

Full Text Search - Retrieve documents by using any word or phrase on the document.

Space - Free up needed office space currently occupied by paper.

Minimizing Storage Costs - Eliminate long- term paper or microfilm storage.

Security - Control your security at the folder, document, or page level.

Stability - Make misfiled documents a thing of the past.

Disaster Recovery - Use a cost-effective, easy method of off-site storage and recovery. Far less vulnerable to fire, flood, or theft than paper.